All purchases of computers and computer-related items should originate through the Office for Information Technology (OIT). Consumables such as toner and paper are exceptions. These items may be procured through Office Services or directly through OfficeMax with a valid Purchasing Card.
If a department/agency wishes to make a purchase, a representative of the department/agency should contact the IT Support line at (312) 534-5227 and make a request for the product(s) to be purchased.
An OIT representative will contact the requesting party and assess the department/agency’s needs. Recommendations based on predetermined IT standards will be made to the department/agency. It is the responsibility of IT to supply prices and service quotes, so a quote is generated and submitted to the requesting party.
Once the items/services to be purchased are agreed upon and approved by the department/agency Director, OIT will initiate a purchase requisition. The approval should come in the form of a hard copy of the quote signed by the Director with the appropriate account number that is to be charged for the products or services to be ordered. This may be done via e-mail, but only if the Director of the requesting agency sends the approval and account number(s) from his/her Archdiocese of Chicago e-mail account.
OIT will then place the order with the vendor using a valid Purchasing Card. The items are billed back to the requesting party's account via the GE SAM on-line system that is used for billing transactions made with Purchasing Cards. A report is generated every month for all Purchasing Card transactions and a copy of the invoice for each transaction is included.
After the items arrive and are entered into the OIT inventory, the installation is assigned to a technician. The technician then contacts the requesting party to schedule a date to install and test the products that were purchased.